Area S6 DCP Report as at 31-Oct-2008

Fellow Toastmasters,

New progression of clubs in our area in DCP achievement!
Congratulations to early achievers below:

4 DCP points achiever:
MCA Bukit Gelugor Toastmasters Club WOW!!
1 point for CL Award achieved by Sunny Foo, CC, CL
2 points for 10 new members recruited
(Sponsors are: Sunny Foo, Tan Saw Hoon, Goh Su Yin & Toh Chin Leong)
1 point for Oct Renewal submission by Treasurer Shuy Yau Leng,CC

Dell Penang Toastmasters Club WOW!!
1 point for CL Award achieved by Christopher Choong, CC, CL

1 point for CL Award achieved by Johnson Tang, CC, CL
1 point for October renewal submission by Treasurer Lai York Keong
1 point for 4 new members recruited
(Sponsors are: Yeoh Hui Kiang, Johnson Tang, Jeffrey Ong & Tan Pei Yin)

1 DCP point achiever:
Ann Joo Steel Toastmasters Club
1 point for October renewal submission by Treasurer Ooi Eng Ling

Seberang Jaya Toastmasters Club
1 point for October renewal submission by Treasurer Ng Wei Jern

Details report published by Toastmasters International can view as below.

Area S6 November Activities Calendar

Following our newsletter publishing, we are called to connect.

Hereby we display all activities in Area S6, mark your calendar and visit our sister clubs.

Let's start your club networking and let's learn from each other.

November activities:-

Launching our first edition of Area S6 Newsletter

Fellow Toastmasters,

I am glad to announce the launch of our First Edition of Area S6 Newsletter!
Thank you to all Area Council members for put this together.
Special thanks to Asst. Area Governor of Education and Training, H'ng Siew Lee, CC, CL for leading the editorial tasks.

Feel free to download your copy here. (818k)


Cheers,
Johnson Tang, CC, CL
S6 Area Governor 2008-2009

Feedback from District 51 Team:

District 51 Public Relations Officer, Clement Pang, DTM:

Well done Johnson. Please convey my best wishes to Siew Lee for leading this effort. Area S6 has been enrolled for the best area/division newsletter contest. All the best to Siew Lee and area S6!

Immediate Past Division S Governor, Yoon Peng Yew, ACS, CL:
My hats off to you and your team, Johnson! It is certainly an informative and meaningful Area newsletter.

Asst. Division S Governor of Education and Training, Christopher Choong, CC, CL:
An excellent newsletter. Being a Division newsletter editor before, I would like to express this newsletter has greater success. Colorful, informative and very easy to navigate. What’s more, it’s link to the website for Area S6 – Simply Amazing!
AG Johnson and Editor Siew Lee and team, Congratulations and I am looking forward for your 2nd edition in near future Keep the courage burning hot and conquer all obstacles.

Just me,
Chris

Area N3 Governor, June Lim, CC, CL:

Thank you for sharing this awesome creation with me.

It was well written and I can see that you and your team have put in more than 100% heart and soul in creating this newsletter.

Congratulations for a great job done. I look forward to receive the 2nd edition of your newsletter.

cheers,

june lim

Sharing: "The Magic of Toastmasters"

Testimonial by President's Distinguished Area 2007-2008 Award Winner, Area S6 leaded by Immediate Past Area Governor, Christopher Choong, CC, CL.


July 1st 2007 may be an ordinary Sunday for most families, waking up in the morning, going out for breakfast and spending a good family day together.

For me, this day marked the day I started to spread my wings wide open at a span of 6 feet across. As I began to flip it faster and increased the frequency, I realized my legs were no longer touching the ground – It was a lift off ! Just like the golden eagle of District 51, this day has marked a day for me to fly high and serve the community of the Toastmasters.

All in a sudden, my inbox was flooded with enquiries, requests, suggestions and lots of action items to follow up. I was scared and nervous at the same time. New terms and phases sounded so complicated such as “Area Governor’s visit”, “Area Governor’s report” and “DCP report & goals”. The experience was like a different Toastmasters program compare to what I knew about Toastmasters. Then later I realized, this was part of Toastmaster’s leadership program.
It’s an opportunity of wider learning experience and not many companies or college can provide this learning - “Learning on the fly”


Just the other day, I was observing my nephew enjoying his coloring session with some crayons. I then realized there were some colors used almost to the end but there were some colors doesn’t show any sign of usage. But they were placed together to make a complete box of crayon.

This analogy is quite similar to our Toastmasters club. Some of the members were very bright and actively participating in every session and event. While some members chose the slower learning pace. Some are just guests that visits and still weighing to decide whether to join the club or not. But at the end of the day, what made it unique was all these members joined up to have a common goal – to have a fun learning experience.

I have witnessed many events and programs whether it is a club, area or division level. They always have lots of hurdles and problems before the event date. But comes to the last 2 hours before the event, things will always fall into the right place and the members will ignite to work together and make the event successful. I call this the “Magic of Toastmasters“. This magic has helped everyone including myself to be strong to SOAR high in the sky. With the courage to conquer our fear and limit and resulted us to be the President’s Distinguished Area for 2007/2008. Last but not least, these 12 months was indeed one of my most memorable flight and surely we wouldn’t fly high if wouldn’t be a team of Simply Amazing people supporting and motivating each other.

I would like to thank all the Club Officers of the SEVEN clubs in Area S6 for their great leadership and the members of Area S6 for supporting and making the Magic of Toastmasters a reality. I would like to thank the District and Division officers for guiding and supporting the AGs when we were lost, show us the way and share without boundaries.

Once again, thank you for making the Magic of Toastmasters a reality.

Christopher Choong, CC, CL
IP Area Governor S6, 2007/08
(Photos are courtesy from Christopher Choong)

Tips for Table Topics Preparation#1

Fellow Toastmasters:

Our Humorous & Evaluation Speech Contest for Club/Area/Division Level have completed recently. Champions will proceed to District Level at our Semi-Annual Convention, Bali, Indonesia.

Next speech contest is International & Table Topics Speech Contest. Club Level contest should be started at Jan 2009 month. Which means there are only 2 more months or 4 club meetings for preparation.

I will start posting some Table Topics preparation articles from today onwards.

Use these tips and you will become a more confident communicator.

Tackling Table Topics

Announcement: Smedley Award Report 2008

Congratulations to MCA Bukit Gelugor Toastmasters Club for being recognised as Smedley Award 2008 Winner.

Smedley Award is recognizing club which adding five new, dual or reinstated members during August 1 through September 30!

District 51 announcement on Smedley Award can view here.
Smedley Award Worldwide Report 2008 can view here.

27 Courageous Area Governors !

There are 3 Area Governors in Division S recognised as the 27 Courageous Area Governors.
We are of the them. Message extracted from District Officers as below.

-------------------------------------------------------
From
Richard Chong @ Ritchie ACS, ALB
Lieutenant Governor Education & Training 2008/2009
Toastmasters International District 51

Dear fellow Area Governors,

Please join the district in congratulating your fellow area governors below ( 27 out of 70 AG's) for successfully meeting their area goal no #06, 1st club visit meeting their area club visit goals.


-----------------------------------------------------------------
From:
Tan Chia Lih, DTM
Division S Governor
Toastmasters International District 51


Hi AGs,
Bee Nee, Johnson and Ee Liang, what a great performance thus far!!
Keep it up Courageous AGs.

Area Governor Club Visit Sharing #5

Fellow Toastmasters,

This is my club visit sharing from Area S5.

Club: Equator Toastmasters Club
Venue: Equator Academy of Art and Design
7 Leith Street, Georgetown,Penang
Date: 15-Oct-2008 6PM
Club website: http://eaatmc.blogspot.com

I have learned one very good practice from this club.
They distribute tracking form for Role Players.

There are forms for:
- Time Keeper
- Grammarian
- Ah Counter
- Table Topics Evaluator
- General Evaluator














Should you find this practice is useful to your club, just implement it!
Thank you to Club VPE Jessica Ang for sharing this useful form to me.

What's New on In the News!

What's New on In the News!

Since October 1, 2008 World Headquarters proudly announces the arrival of a scrolling newsfeed on the Toastmasters Web site. Now you’re only a click away from viewing the latest worldwide headlines about our organization.

Toastmasters International Worldwide Headlines newsfeed !

October Edition: TIPS For Clubs

October 2008 Tips E-Newsletter is available now!

Toastmasters International is publishing monthly e-newsletter since May 2008.

It is a monthly publication to Club, Area and District Officers for circulation to members.

Division S Contest 2008 Video DVD and Photos

Humorous Speech Contest DVD Disc RM5
Evaluation Speech Contest DVD Disc RM5
To order, kindly contact your Area Governors or Organizing Chair, Johnson Tang 016-483 2505











Division S Humorous and Evaluation Contest 2008 Photos for free download

By Photographer Pei Gee:

Division S Contest Photos part1
Division S Contest Photos part2

By Photographer Shih Jun:

Division S Contest Photos

Thank you to our voluntarily photographer, Lim Pei Gee, TM and Chong Shih Jun, CL.

Division S Humorous and Evaluation Speech Contest 2008

Finally Division S Speech Contest successfully held yesterday.
Congratulation to Champions who will be representing Division S to District 51 Contest at Bali, Indonesia by November.

Humorous Contest Winners:
1st Place: May Cheah Joon Bee
2nd Place: Andrew Oon Poh Joo
3rd Place: Muthukumaran Kodiappen

Evaluation Contest Winners:
1st Place: Lilian Teh
2nd Place: Carmen Loo
3rd Place: Phang Wai Kheong



























Thank you to all organizing committees and toastmasters who involved and helped direct or indirect contributed to success of this event. Thank you for all your support to us!

Organizing Team for Division S Humorous &Evaluation Speech Contest 2008:
Organizing Chair: Johnson Tang, CC, CL
Chief Judge: Tan Chia Lih, DTM
Emcee: Koay Ee San, CC
Contest Chair (Humorous): Thiang Bee Nee, ACB,ALB
Contest Chair (Evaluation): Cheah Ee Liang, CC,CL
Ticket Marketing Manager: Johnson Tang, CC, CL
Publicity Manager: Pauline Sia, ACS
F&B Manager: Jessica Ang
F&B Officer 1: Mien Tan
F&B Officer 2: Regina Yee
F&B Officer 3: SH Neoh, CC
Registration Officer: (Chief) SP Kay, CC
Registration Officer 1: Ong Sui Ling
Registration Officer 2: Huan Hui Yi
Contest SAA: (Chief) Ong Wai Yeong, CTM, CL
Contest SAA1: Lai York Keong
Contest SAA2: Alex Li
Contest SAA3: Chua Hooi Boon
Contest SAA4: Pauline Sia, ACS
Time Keeper1: Yeoh Hui Kiang
Time Keeper2: Wong Chee Leong
Tally Counter1: Nazir
Tally Counter2: Wan Amiruddin
Prize Manager: Eleanor Ooi, CC, CL
Audio Manager: SH Neoh, CC
Sound Effect Manager: Lim Khee Seong, CC, CL
Program Sheet Design: Jessica Ang
Certificate Manager: Joanne Tan, ACB, CL
Photographer1: Lim Pei Gee
Photographer2: Chong Shih Jun, CL
Video Manager: Ewe Thean Hock

More photos can view from our voluntarily photographer from Equator Toastmasters Club.

Area Governor Club Visit Sharing #4

Fellow Toastmasters,

This is my club visit sharing from Area S7.
I learned some good practices from the club and shared our practices to them.
Should you find any of the practices useful to your club, just implement it!

Club: Vista Penang Toastmasters Club
Venue: Mayang Mall, Bayan Baru
Date: 7-Oct-2008 7PM

A) Meeting setup:
1) Good U-Shape layout, each member can see stage clearly
2) Guests name display on board, this will make guests felt welcome in new environment and existing members can pronounce their names correctly
3) Perhaps Role Players Name Tag can be displayed on the desk, good practice to let everyone know who is doing what

B) Program agenda:
1) Toastmasters-Of-The-Evening (TOE)
a) She started the meeting with roll call. The roll call is very creative. She asked members to introduce themselves and give view point on what friendship means to them. This is good practice to warm up the meeting atmosphere.
b) Perhaps she can add-on to explain each role player purpose. This will help new members understand what each session can benefit them.
c) Besides leading the meeting agenda, another important role for TOE is make sure meeting start and end on time, she make this happened.

3) Table Topics Session
a) Table Topics Master explained purpose of TT session and time allocation. This is good approach to help new members and guests to follow the program easily
b) Table Topics session is very creative. Good variety and mixture of easy and tough topics. Good practice as different level of participation can adopt. Members enjoy the fun while learning.

4) Timer
a) Good tracking of time alert to speaker in both Table Topics and prepared speech sessions
b) Perhaps he can comment if overall Table Topics Speakers are within or out of time allocation

5) Grammarian
a) Able to detect grammatical error and provide example of correction
b) Able to catch good phrases used
c) Also comment on use of Word of the Day
This is the best Grammarian I met before.

6) Ah Counter
a) Able to catch filler words like “ah” and “err”.
b) Suggest Ah Counter to sum up all filler words to help speaker easily understand how many total filler words used

7) Speech Evaluation
Prepared Speech receiving proper evaluation -> Speech Evaluator explain well on evaluation, which part is good, quote the speech part and explain why that part is important in speech delivery.

C) Other practices observed:
1) "The Best Table Topics" Ribbon presented by members voting. Good encouragement on Table Topics participation.
2) The club may consider providing some refreshment or drinking water. This will enable people focus on meeting.
3) Suggest the club to assign Silent Evaluator for Role Players.
4) Invite comment for meeting improvement from the new members. Good approach to include new member’s needs.

Overall rating by Area Governor: "Exceptional Meeting" rating.








Below are some photos taken during the visit.
More photos can view here.

You are belong to top ranking Area in Northern Region Malaysia!

There are two Division Council serving 63 clubs in our Northern Region. They are:-

Division N - serving 30 clubs in Penang and Kedah
Division S - serving 33 clubs in Penang and Perak


There are 14 Areas formed to serve members in 63 clubs.
How are our Area doing thus far?














From Toastmasters International Area Report as at 3-Oct-2008, our area, Area S6 is ranked as one of the Top Achiever Area among 14 Areas in Northern Region Malaysia.

3 Area Goals we achieved so far:-
1) 75% Oct Renewal submitted on time to WHQ
2) First round of Area Report on Club Visit submitted to WHQ
3) 60% of clubs must have 20 or more members


I am proud of being in this area together with you!
Keep up your good team work!

Tips E-Newsletter direct from Toastmasters International

Dear Club Officers,

Are you aware Toastmasters International is publishing monthly e-newsletter since May 2008?
It is a monthly publication to Club, Area and District Officers for circulation to members.

August/September 2008 Tips E-Newsletter



Cheers,
Johnson Tang, CC, CL
S6 Area Governor

Where are we in Division S ? (Oct check point)

Team,

This is status update for clubs in Area S6 listed in Division S DCP achievement. 2 out of 4 clubs are ranked at top of Division S DCP Performance Stack Ranking.

Area S6 DCP Report as at 3-Oct-2008

Fellow Toastmasters,

Great progression of clubs in our area in DCP achievement.
Congratulations to early achievers below:


4 DCP points achiever:
MCA Bukit Gelugor Toastmasters Club WOW!!
1 point for CL Award achieved by Sunny Foo, CC, CL
2 points for 10 new members recruited
(Sponsors are: Sunny Foo, Tan Saw Hoon, Goh Su Yin & Toh Chin Leong)
1 point for Oct Renewal submission by Treasurer Shuy Yau Leng,CC

3 DCP points achiever:
Dell Penang Toastmasters Club
1 point for CL Award achieved by Christopher Choong, CC, CL
1 point for October renewal submission by Treasurer Lai York Keong
1 point for 4 new members recruited
(Sponsors are: Yeoh Hui Kiang, Johnson Tang, Jeffrey Ong & Tan Pei Yin)

1 DCP point achiever:
Ann Joo Steel Toastmasters Club
1 point for October renewal submission by Treasurer Ooi Eng Ling

Seberang Jaya Toastmasters Club
1 point for October renewal submission by Treasurer Ng Wei Jern


Details report published by Toastmasters International can view as below.

Announcement: 100% completion of clubs renewal

Fellow Members in Area S6,

Would like to announce that all fours clubs in our Area S6 have completed their club renewals. Which means all clubs have received one DCP point towards this achievement, congratulations to all Club Presidents and their committed team !















From,
Johnson Tang, CC, CL
S6 Area Governor 2008-2009

Toastmasters 2nd Quarter started!

It is been a quarter since we installed in office, being as either District Officers or Club Officers.
It’s time to pause a while to review our plan and strategize how to proceed in second quarter.














I suggest you to do this:-
1) Read Toastmasters mission, vision & values once. This will help you refresh what you are busy doing are they still align with our initial purpose and mission

2) Then review your Club Success Plan progression. Your club should be at least at about 25% progression. Congratulations if you have achieved it! In case, your club still far behind, call your Club Executive Meeting to discuss your challenges and revise the plan accordingly.

3) Call your Area Governor should you need any assistance.


Toastmasters International Mission, Vision & Value