This is my club visit sharing.
Should you find the practices useful to your club, just implement it!
Club: MCA Bukit Gelugor Toastmasters Club
Venue: Level 14, IJM Building, e-Gate
Date: 24-Sep-2008 7PM
A) Meeting setup:
1) Good layout with standard meeting desk, each member can see stage clearly
2) Role Players Name Tag display on the desk, good practice to let everyone know who is doing what
3) Perhaps the club can write new member’s name on board, this is to make new member felt welcome in new environment and existing members can pronounce new member’s name correctly
B) Program agenda:
1) Club President announced good response from Membership Campaign and 8 new members recruited this month. This is good approach as President set the tone and create excitement for the meeting
2) Toastmaster-Of-The-Evening (TOE)
a) He makes a round of roll call. This is good practice as to warm up the meeting atmosphere and everyone know who-do-what
b) Perhaps TOE may double confirm each Role Player are aware of their role before meeting start, this will avoid last minute surprise.
c) TOE encouraging the team to include Word of The Day in their speech. Good encouragement as team members learned one new word today and immediately practices it on the spot.
3) Invocator session conducted. This is good practices as not many club practice this, additional learning opportunity for members to take back.
4) Table Topics Session
a) Table Topics Master explains purpose of TT session.
b) Perhaps he can also inform 2 minutes time allocation so that new member aware of the rules
c) Table Topics are in good variety, ranging from current affair to Financial and Economical topics.
d) Perhaps easier topics can include so that new members can try it as well, example “Which color do you like most?”, etc.
5) Speech Evaluator
a) Point out strength already have with speaker
b) Point out area can further improve
c) Encourage speaker continue their assignment by incorporate improvement area shared
6) Club President invites feedback/comment from new members. This is good approach as it creates opportunity for them to speaker up if they have not ready take part in the meeting roles.
C) Other good practices
1) Each Role Player assigned Silent Evaluator. Good practice for role players to learn and earn credit towards Competent Leadership Award.
2) The Best Table Topics Award" voting by everyone, this encourage everyone to speak and practice in table topics session.
Overall rating by Area Governor: "Exceptional Meeting" rating.
More photos can view here.
